Starter
For getting bills and receivables under control
A$149 /month
Setup A$690 · ex GST
- Supplier bills + receivables & reminders
- Up to 200 invoices and bills a month
- 2 users
- Email support, reply within 1 business day
For Australian businesses with an ABN
Bills keyed in. Reminders drafted. You just approve.
An AI assistant that reads your supplier bills, keeps track of who owes you money, drafts polite payment reminders and matches bank transactions — then waits for your OK. Works alongside your bookkeeper, not instead of them.
- Live in 3–4 weeks
- Prices in AUD, ex GST
- Cancel with 30 days’ notice
Today’s approvalsExample screen
- Bill · Coastline PackagingA$2,486.00 incl. GST · coded to 5-310 PackagingReady
- Bank details changed · Ridge ElectricalNew BSB on this bill. Please confirm by phone.Check
- 2nd reminder · Harbour DentalInvoice INV-1042 · 21 days overdue · friendly toneReview
Matched in bank this morning: 38 of 41Cash low point: week 7
Nothing goes outuntil someone on your team clicks approve.
Illustration with made-up businesses and figures.
Fits the tools you already use:XeroMYOBQuickBooks OnlinePeppol eInvoicingCSV, OFX & ABA files from Australian banks
Sound familiar?
Admin work that’s necessary, repetitive and easy to get wrong
Most small teams don’t need more software. They need someone to do the first pass so a person can check it in minutes instead of hours.
Retyping
Every supplier bill, by hand
PDFs in the inbox, a few on paper, one via Peppol. Someone copies amounts, GST and due dates into the ledger and hopes nothing is entered twice.
Chasing
Payments that drift past 30 days
Reminders go out when someone remembers. The awkward ones get put off, and by the time anyone calls, the invoice is two months old.
Guessing
What the bank balance will be next month
BAS, wages, super and the big supplier run all land at once. Without a forecast, the squeeze shows up on the day, not six weeks ahead.
Four modules
Start with one. Add the rest when you’re ready.
Rules, permissions and the AI providers we use are agreed in writing before go-live.
Module 1 · Accounts payable
Supplier bills
Reads bills from your inbox, PDF uploads and Peppol eInvoices, and prepares them for your accounting software.
- Suggests account and GST code based on how you’ve coded that supplier before
- Checks the supplier’s ABN and flags duplicate bills and unusual amounts
- Raises a red flag when a supplier’s BSB or account number changes
- Prepares the payment batch (ABA file) — you upload and authorise it in your bank
| Supplier | Check | Amount |
|---|---|---|
| Coastline Packaging | OK | A$2,486.00 |
| Metro Courier Co | Possible duplicate | A$318.40 |
| Ridge Electrical | New bank details | A$5,940.00 |
| Southern Office Supply | OK | A$212.75 |
Example: bills checked before they reach your ledger.
Module 2 · Accounts receivable
Receivables and payment reminders
Keeps an up-to-date list of who owes what, and drafts reminders that sound like you on a good day.
- Three reminder stages, from a friendly nudge to a firm final notice
- Tone adjusted per customer — you can mark key accounts “handle personally”
- Logs promised payment dates and reminds you to follow up
- Never threatens, never contacts anyone without your approval
Friendly · day 3Reminder · day 14Final · day 30
To: accounts@harbourdental.exampleDraft
Hi Priya,
Just a quick follow-up on invoice INV-1042 for A$1,760.00, which was due on 10 October. I’ve attached a copy in case it went astray.
If it’s already on its way, please ignore this — and thanks!
Sam
Example draft. You edit, approve or skip.
Module 3 · Bank
Bank reconciliation
Matches money in and out against open invoices and bills, so your team only looks at the transactions that genuinely need a human.
- Works with bank feeds in your accounting software or CSV/OFX exports
- Handles part payments, combined payments and card settlements
- Shows only uncertain matches, with the reason it’s unsure
- Prepares a tidy month-end summary for your bookkeeper or BAS agent
| Bank line | Match | Status |
|---|---|---|
| HARBOUR DENTAL PTY | INV-1038 | Matched |
| DIRECT CREDIT 88213 | INV-1040 + 1041 | Matched |
| TRANSFER J SMITH | ? | Needs you |
Example: 38 of 41 lines matched automatically.
Module 4 · Planning
13-week cash flow forecast
A rolling forecast built from what you’re owed, what you owe and the dates that matter in Australia.
- Includes BAS/IAS amounts, PAYG instalments and wages with super (Payday Super)
- Adds recurring costs you tell it about: rent, leases, loan repayments
- Highlights tight weeks well ahead, so you can act early
- Every assumption is written out in plain English — change any of them
Example: projected closing balance per week. The low point is flagged six weeks ahead.
A normal Tuesday
What a day looks like with the assistant
The assistant does the preparation overnight and through the day. Your team spends a few focused minutes reviewing and approving.
“Prepare, flag, wait for a human.” That’s the rule for every module.Payments, messages to customers and anything unusual always need a person.
- Bank lines matched Assistant
Yesterday’s transactions are reconciled; three uncertain ones are set aside.
- New bills read and coded Assistant
Nine bills from the inbox and Peppol, one flagged for changed bank details.
- 10-minute review Your team
Approve the bills, call Ridge Electrical to confirm the new BSB, check the three bank lines.
- Reminders drafted Assistant
Four overdue invoices, each with the right tone and a copy attached.
- Send or skip Your team
Three reminders approved; one key client marked “I’ll call them myself”.
- Forecast updated Assistant
The cash forecast rolls forward with today’s payments and promises.
Before and after
Same people, less busywork
| Task | Today | With the assistant |
|---|---|---|
| Supplier bills | Typed in one by one from PDFs and emails | Read, coded and checked; you approve in a batch |
| Changed bank details | Easy to miss in a busy week | Flagged every time, with a prompt to verify by phone |
| Overdue invoices | Chased when someone has time | Reminders drafted on schedule, sent only when you approve |
| Bank reconciliation | A half-day job at month end | Done daily; you only see the exceptions |
| Cash planning | A spreadsheet updated now and then | A 13-week forecast that rolls forward every day |
| Month end for your bookkeeper | Missing receipts and loose ends | Clean, reconciled data and a short summary of open items |
Who it’s for
Built for businesses with 2 to 50 people and a busy inbox
If you raise or receive more than about 50 invoices a month, the review is worth 30 minutes of your time.
Trades and construction
Lots of supplier bills, progress claims and customers who pay late.
Clinics and allied health
Many small receivables, health fund remittances and practice costs.
Agencies and consultancies
Retainers, project invoices and contractors to pay on time.
Wholesale and distribution
High bill volumes, freight charges and tight payment terms.
Hospitality groups
Daily supplier deliveries, card settlements and wage-heavy weeks.
Transport and logistics
Fuel, tolls, subcontractors and customers on 30-to-60-day terms.
Property services
Recurring maintenance jobs, strata and agency invoices.
Bookkeepers and BAS agents
Use it for client files and spend your time on advice, not data entry.
You stay in charge
Clear lines between what the AI prepares and what people decide
We write these rules into your setup and your contract. They aren’t settings someone can quietly switch off.
0payments made by the assistant. You authorise every payment in your own bank.
100%of customer messages approved by a person before they’re sent.
13weeks of cash flow, with every assumption written out.
30days’ notice to cancel after the first 3 months. Your data is exported and deleted.
The assistant prepares
Coding suggestions, duplicate and bank-detail checks, reminder drafts, bank matches, forecast updates and month-end summaries.
Your team decides
Approving bills and reminders, authorising payments, agreeing payment plans, late fees or legal steps, and everything lodged with the ATO.
Getting started
From first call to daily use in about a month
No credit card on the website. After the free review you receive a written quote.
- Week 0
Free review
30 minutes on video: your volumes, software, bank and biggest headaches.
- Week 1
Quote and access
Written quote, data processing terms, then read-only access to your files.
- Weeks 2–3
Setup and testing
We connect sources, set coding rules and approvals, and test on your real data.
- Week 4
Go live
Your team approves with one click. We check in weekly for the first month.
Pricing
Simple monthly plans in Australian dollars
Monthly fee plus one-off setup. Minimum 3 months, then month-to-month. All prices exclude GST.
Most popular
Growth
For the whole back office
A$269 /month
Setup A$1,290 · ex GST
- All 4 modules, incl. bank reconciliation and 13-week forecast
- Up to 600 invoices and bills a month
- 6 users
- 30-minute monthly check-in
- Priority support
Custom
For high volumes or multiple entities
from A$449 /month
Setup quoted · ex GST
- 600+ invoices and bills a month
- Multiple entities and custom approval rules
- Unlimited users
- Dedicated account manager
Data and security
Your financial data, handled carefully
Before anything is connected, you get the details in writing: which AI models we use, who provides them, where data is stored and for how long.
Privacy Act aligned
We handle personal information in line with the Australian Privacy Principles, whatever our turnover.
Australian hosting where possible
We prefer Australian data centres. Anything processed overseas is named in your quote.
No training on your data
We only use AI services that contractually don’t train their models on customer data.
Least access
Read-only where possible. We can’t move money: payment files are uploaded by you.
Full audit trail
Every suggestion, approval and edit is logged with who did it and when.
Clean exit
When you leave, we export your data and delete it within 30 days unless the law says otherwise.
FAQ
Questions we hear in almost every review
Something else on your mind? Ask us directly — a person replies, not a bot.
Does this replace my bookkeeper, BAS agent or accountant?
No. The assistant prepares day-to-day admin work. Your bookkeeper, BAS agent or accountant still reviews the books and handles BAS, tax returns and advice — they just get cleaner data to work with.
Which accounting software do you work with?
Most of our setups use Xero, MYOB or QuickBooks Online. Other systems can often work through exports. We confirm what’s possible for your setup in the free review, before you commit to anything.
Can it read Peppol eInvoices?
Yes. Bills that arrive through Peppol eInvoicing are read alongside PDFs and email attachments, so everything lands in the same approval queue.
Will the AI ever pay a bill or email a customer on its own?
No. It prepares payment batches and reminder drafts. Payments are authorised by your staff in your own bank, and messages are only sent after someone approves them.
How do you deal with bank detail scams?
Whenever a supplier’s BSB or account number differs from what’s on record, the bill is flagged and held. We recommend confirming the change by phone using a number you already have — never the one on the new bill.
Can we charge late payment fees?
Only if your terms and conditions allow it. Australia has no general automatic late-payment interest for business invoices, so it depends on what your customers agreed to. The assistant can calculate fees under your terms; whether to charge them is always your call.
How long until we see results?
Most businesses are live within 3–4 weeks of accepting the quote. The first week usually shows how much manual keying and matching disappears.
Getclearedby provides AI-assisted software for business administration. We are not a registered tax agent or BAS agent and do not give tax, BAS, financial or legal advice. We don’t make payments on your behalf, hold client money or act as a debt collector. Lodgements stay with you and your bookkeeper, BAS agent or accountant, and your authorised staff approve every payment and every message.
Free workflow review
How many hours a week go on bills and chasing payments?
In the free review we map your current process and volumes. If the assistant won’t pay for itself, we’ll tell you — no hard sell.
- 1
We reply within one business day to find a 30-minute slot that suits you.
- 2
We look at your setup together: software, bank, volumes and what hurts most.
- 3
You get a written quote with modules, AI providers and data locations — or a frank “not worth it”.